transport an email too presently or to the wrong person is a endangerment of the modern work environment . Thankfully , Microsoft planned for just this social occasion withOutlook , as the messaging app lets you recall an email on both Windows and Mac . The feature is easy to use , though it ’s bury deep inside a few different menus – so there ’s a adept chance you ’ve never stumbled upon the power during daily use .
If you ’re unfamiliar with the feature of speech , here ’s how to recall an e-mail in Outlook . Note that this only works with desktop client and is n’t usable to web - found substance abuser . It ’ll also only work out if both you and the recipient expend Microsoft Exchange orMicrosoft 365account in the same organisation . So if you ’re sending to a person outside your work chemical group , you ’re out of luck .
apart from those caveats , here ’s how recall an email works .
How to recall an email in Outlook
You ’ll need the screen background Outlook client to recall email substance , which is n’t too defective considering it ’s one of thebest electronic mail clientsyou can download .
With the former version , give up the guest and selectHometo get started .
Step 1 : Using the bill of fare on the left side , selectSent itemsto see your sent email .
footfall 2 : observe the Outlook subject matter you want to recall and double - dawn it . This will spread the email in a new window .
whole step 3 : assure you have theMessagetab select in the e-mail window . Select theThree dotson the right side of the toolbar , hover overActions , and then selectRecall this subject matter .
If you ’re using a raw version of Outlook , you ’ll see theRecall Messageoption straight on the toolbar after opening theSent Itemspane and double - clicking your message .
Step 4 : If you do n’t see the three dots , alternatively selectMovefrom the instrument prevention , then chooseActionsandRecall this message .
measure 5 : A start - up window appear on your screen . Here , you have two options : Delete unread copies of this messageorDelete unread copies and replace with a new message . You ’ll also see an choice to have Outlook advise you if the process succeeds or fails . Select your option(s ) and click theOKbutton to continue . If you deleted the content , congratulations ! If you want to replace it , continue on .
Step 6 : If you choose to create a alternate , Outlook open a second screen so you’re able to revise the message . As you write your young email , Outlook recalls your old message and exhibit a notice ( if you selected that selection ) . Just click theSendbutton when you ’re done with the revise subject matter .
Note : If you send a recall message , it does n’t incisively make your erstwhile email disappear . to have the original message disappear , the receiver may take to open up the recall subject matter first . This is why you should typeURGENTor something alike in the recall message ’s title so that it ’s open up before the first offensive e-mail . Continue on for a drawn-out account . Microsoft also state that , in some cases , the recipient role may be notified when call up messages are deleted from their inbox . So , assume in mind that even when recalling an email , the recipient may still make love that a botched or offensive message had been sent to them even if they ca n’t take in it .
Adding an email delay to Outlook
Outlook allow you to detain your emails so they do n’t send immediately . If you ’re constantly respond to e-mail , post secret data back and forth , or are just prone to slip - ups , you might desire to start delaying or evenscheduling your emails in Outlook . you may easily set this up for all your Outlook electronic mail by following these simple instructions :
measure 1 : SelectFilein the upper - left corner of Outlook .
Step 2 : Scroll down a bit and clickManage rules & alerts .
Step 3 : TheRules and alertswindow will kill up on your screen . From here , select theNew ruleoption .
Step 4 : Another pop - up window will appear . Here , clickApply rule on messages I send . You ’ll remark that this is lean underneathStart from a blank formula . Hit theNextbutton to continue .
Step 5 : Don’t worry about anything else on the conditions list and clickNextto proceed . After this , a check silver screen will come along . SelectYesto confirm .
footfall 6 : Select theDefer delivery by a number of minutesoption . take theA number oflink . You ’ll see a pop - up cover appear and you ’ll be asked to opt your preferred continuance . stimulus the issue you want ( 120 proceedings is as far as you could go ) and then click theOKbutton . Once you ’ve plump through all that , clickNext .
stride 7 : If you have any exceptions , take the exceptions options you want . Then , click theNextbutton to continue .
Step 8 : Give your rule a name , and hold in theTurn on this rulecheckbox if it ’s available . last , gain theFinishbutton .
Why can’t I recall a message in Outlook?
unluckily , sometimes you’re able to not call back a message in Outlook . There are various reasons why this might bechance :
Ultimately , return an Outlook message is just a safe-conduct in case a pocket-sized point pops up off the top of your school principal after tap " station . " Do n’t use it as an apology to institutionalise controversial or intense substance in the heat of the moment . In other words , give yourself clip to breathe and consider it over before sending that " I quit ! " content to your boss .
FAQs about recalling Outlook messages
Can you call back an email after an hour ?
you’re able to always recall an email after one hour . Recalling an email in Outlook will act as long as the receiver did n’t start the message just yet . However , it is best to play tight , as once the e-mail is spread , the reminiscence will do no good .
Does the recipient know if an email is call up in Outlook ?
In some cases , yes , Outlook may notify a recipient that an electronic mail has been recalled from their inbox in Outlook .
Recalling opened substance in Outlook :
If a recipient opens your original electronic mail , you ca n’t recall it . The receiver can still get and read the 2d recall message , but the original stay in their Outlook inbox . That ’s one reason why you should represent speedily .
Redirects to other folders :
If your first message activated a filter and Outlook rerouted it to a specific pamphlet , then your recall will bomb . The recall option only affects e-mail that remain in the inbox . If the first message waiting elsewhere , it wo n’t go off .
A substance transmit to a public folder
If anyone reads your substance lurking in a public leaflet , the recall fails .
Other email clients :
The recall single-valued function play with substance in Outlook . If you send an e-mail to someone who uses Gmail , for case , the callback wo n’t ferment .
recall Outlook messages is n’t unfailing , and there are still ways the recipient can read your message . If you ’re quick , though , you could still recall an Outlook email before it does any trauma .
Recalling email in Outlook is the first step to being a power exploiter with the client . If you want to go deeply , with have a roundup ofseven features you in all likelihood did n’t screw about in Outlook . We also have three tips tokeep your Outlook inbox tidy , including automatically sending your emails to specific folder .
